HR & Admin Officer (Laos Location)

Job Position

The HR & Admin Supervisor (Project Site) is the primary HR and administration resource stationed at the Pak Beng construction site. This combined role covers day-to-day site administration including camp operations, fleet management, and facilities oversight alongside core HR functions covering workforce management, training, labor compliance, and EPC contractor workforce monitoring.

Job Responsibilities

Human Resources - Workforce & Employee Management

• Coordinate recruitment and onboarding: liaise with the Admin & HR team on manpower requisitions, manage staff induction, and ensure all documentation is completed per PBCL HRM procedures.
• Administer employee lifecycle records: probation tracking, contract management, transfers, resignation processing, and personnel file maintenance. 

Human Resources - Training & Development

• Develop and execute the annual training plan covering safety inductions, compliance training, technical upskilling, and orientation programs. 
• Coordinate all training logistics; maintain a training completion database and prepare periodic reports for management review and KPI tracking.

Site Administration

• Manage accommodation allocation and camp facilities for all site-based staff and official visitors.
• Supervise the canteen service provider on food hygiene, meal quality, and menu variety to meet the needs of a multinational workforce (Thai, Chinese, and Lao).
• Manage the site vehicle fleet, enforce maintenance schedules, monitor fuel consumption, maintain vehicle logs, and coordinate driver scheduling and assignments.
• Coordinate staff travel logistics, official visit arrangements, and consumables procurement; maintain accurate site fixed asset and office supply records.

Labor Compliance & EPC Workforce Oversight

• Serve as PBCL's on-site Compliance Officer under the EPC Labor Management System: verify foreign worker documents and permit records, conduct periodic site audits.
• Monitor EPC contractor weekly workforce declarations; identify and escalate headcount discrepancies, and support GOL foreign labor quota compliance. 

Employee Welfare & Cross-Cultural Support

• Serve as the first point of contact for site-based staff on HR and administration matters; monitor welfare conditions for all site personnel and proactively report gaps to the Admin & HR team.
• Support cross-cultural communication and daily working relationships across Thai, Chinese, and Lao team members to maintain a cohesive and productive site environment.

Reporting & Coordination

• Prepare weekly and monthly reports covering camp operations, fleet status, attendance, training progress, and EPC workforce compliance for Admin & HR management review.
• Maintain systematic filing of all site-level HR and admin documents.
• Support ad hoc projects and tasks assigned by the Supervisor.

Job Qualifications

• Bachelor's degree in Human Resources Management, Business Administration, or a related field
• 1–3 years of experience in HR, administration, general affairs, or a related role
• Basic understanding of HR processes: recruitment support, training coordination, and attendance administration
• Experience in or genuine readiness for a remote site or camp-based working environment
• Proficient in English (spoken and written); able to function effectively in a multinational environment
• Able to work independently with minimal day-to-day supervision in a remote, resource-constrained environment
• Strong organizational skills, attention to detail, and ability to manage multiple priorities simultaneously
• Fluent in English both written and verbal (TOEIC 750)
• Ability to travel/work upcountry and abroad
• Goal–Oriented, Unity, Learning, Flexible