Executive Secretary (CEO Office)

Job Position

Executive Secretary (CEO Office)

Job Responsibilities

• Being an executive assistant to CEO, managing CEO’s schedule and assisting in planning appointments, meetings, conferences etc
• Taking minutes of meeting to CEO quickly and easily
• Coordinating with internal departments and external parties to achieve work assignment
• Completing projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and adjusting plans
• Preparing and summarizing information as assignment to support CEO’s planning for the future
• Verifying documents accurately before presenting to CEO for approval
• Handling CEO’s expense reimbursement to ensure management and operation smoothly
• Monitoring and following up a progress of working on time

Job Qualifications

• Bachelor’s degree or higher in Arts, Business Administration, Economics, Political Science, Social Science or related fields
• Minimum 5 years’ experience in secretary, personal assistant or administration for executive
• Outstanding organizational skills to successfully and simultaneously manage projects
• Strong interpersonal and collaboration skills to foster a positive work environment, with internal partners, while ensuring external stakeholders provide appropriate deliverables
• Good prioritization, planning and time management skills
• Being a proactive with good personality and having analytical & problem-solving skills
• Ability to work in a deadline-driven, pressure and changes in the fast-paced environment
• Ability to travel/ work upcountry and abroad
• Creativity, problem solving skills, negotiation and systematic thinking
• Fluent in English both written and verbal (Minimum 750 TOEIC score)
• Goal–Oriented, Unity, Learning, Flexible