Executive Secretary (CEO Office)


Thailand - Bangkok, Thailand

Company:  Gulf Group

Job Position

Executive Secretary (CEO Office)

Job Responsibilities

  • Being an executive assistant to CEO, managing CEO’s schedule and assisting in planning appointments, meetings, conferences etc
  • Taking minutes of meeting to CEO quickly and easily
  • Coordinating with internal departments and external parties to achieve work assignment
  • Completing projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and adjusting plans
  • Preparing and summarizing information as assignment to support CEO’s planning for the future
  • Verifying documents accurately before presenting to CEO for approval
  • Handling CEO’s expense reimbursement to ensure management and operation smoothly
  • Monitoring and following up a progress of working on time

Job Qualifications

  • Bachelor’s degree or higher in Arts, Business Administration, Economics, Political Science, Social Science or related fields
  • Minimum 5 years’ experience in secretary, personal assistant or administration for executive
  • Outstanding organizational skills to successfully and simultaneously manage projects
  • Strong interpersonal and collaboration skills to foster a positive work environment, with internal partners, while ensuring external stakeholders provide appropriate deliverables
  • Good prioritization, planning and time management skills
  • Being a proactive with good personality and having analytical & problem-solving skills
  • Ability to work in a deadline-driven, pressure and changes in the fast-paced environment
  • Ability to travel/ work upcountry and abroad
  • Creativity, problem solving skills, negotiation and systematic thinking
  • Fluent in English both written and verbal (Minimum 750 TOEIC score)
  • Goal–Oriented, Unity, Learning, Flexible